Data Protection / Freedom of Information

Data Protection / Freedom of Information

Data Protection

  • We maintain a database containing personal details of anyone who registers for, or participates in an RSE event or activity.  This is only used by RSE staff.
  • We may use the information we hold for the purposes of contacting you in relation to future RSE events or activities, and / or evaluating these, but will not use it for any other purpose without firstly seeking your prior approval to do so.
  • From time to time our funding/partner organisations may request your contact details from us for the purposes of further follow up evaluation of an event / activity. If they do we will seek your permission before providing this.
  • The personal details we hold for any person aged 18 and under are retained in a secure part of our database and are only accessible on a restricted basis by RSE staff who have a clear RSE business need to see these.
  • If you do not wish us to contact you in the future in relation to RSE events or activities please contact a member of the events team.  You may also see what details we hold about you by contacting the IT Support Manager, Jennifer Cameron.

Freedom of Information

The Royal Society of Edinburgh (“the RSE”) will handle any requests it receives for information through rights under the Freedom of Information (Scotland) Act 2002 (“the Act”), which came into force on 1 January 2005, as if it were required to comply with the Act.

All requests received will be dealt with promptly – and in accordance with the Act, within 20 days of being received. Requests for information, which relate directly to a RSE Fellow, will be directed to the General Secretary.

All other requests will be directed to the Chief Executive and in his/her absence, the Deputy Chief Executive.

No information will be provided without the prior approval of the General Secretary (where appropriate) or the Chief Executive or the Deputy Chief Executive.

A record will be kept of all requests made and information provided and will be reported to the RSE Executive Board.


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